Procurement Officer (Eswatini)

About CGHPI

The Georgetown University Center for Global Health Practice and Impact (CGHPI) serves countries to improve their population health and well-being and to safeguard against health-related threats by advancing the use of evidence and human-centered enterprise architecture on the path towards achieving equity and social justice. To achieve this mission, we catalyze the uptake, spread, and implementation of innovations; triangulate data from different sources, and tailor visualization of the information for each audience; design and implement integrated service delivery models; support communities of practice to inform policy and practice through efficient data use and horizontal and vertical collaboration; disseminate best practices and evidence globally through open source learning networks; build global, collaborative, multi-disciplinary, and interprofessional networks; undertake research that is informed by local needs; and invest in local leadership to own, provide oversight, and sustain implemented interventions.

CGHPI has recently received an award from the U.S Centers for Disease Control and Prevention (CDC) through funding from the President’s Emergency Plan for AIDS Relief (PEPFAR). The program will support the Kingdom of Eswatini to provide comprehensive, quality assured care, treatment and prevention HIV/TB services in Manzini and Lubombo regions. As a result, CGHPI is recruiting for the following position, and seeks exceptional individuals to join the team and further enrich our unique offerings.

Job Location:  Mbabane, Eswatini

Job Overview: 

The procurement officer will facilitate program related procurement of goods and services. The position will support the development, operationalization and monitoring of the program procurement plan, and provide oversight for pre-qualification of vendors, drafting/reviewing contractual agreements, and management of procurement related communication between the country and HQ office. The position will ensure adherence to USG/CDC and GU regulations, policies, and guidelines, and Eswatini laws and regulations.  The position will work closely with the Administrative and Office Manager and the finance manager to manage procurement activities in line with the project budget and work plan. The position will also oversee the receipt of goods and services and manage contracts for recurrent services. The position will work with other program personnel to maintain the program inventory list and ensure that all procured equipment is accounted for at any given moment.

Specific Duties

  • Facilitate the procurement of products and services as required by the Project
  • Develop and manage all related RFQ- Request for Quote, PRF- Purchase Requisition Form, PO – Purchase Order & GRN- Good Received Note for procurement services.
  • Develop, review and issue purchase orders (PO) to contracted service providers for smooth implementation of services in line with Georgetown University procurement policies.
  • Initiate, follow through and complete local commodity procurement
  • Ensure that all procurement of goods and services are in line with CDC (45 CFR 75) regulations and Georgetown University policies.
  • Develop and manage relationships with vendors (including performing relevant assessment and due diligence) to ensure that all procurement of goods and services are of the highest quality that meets US Government regulations.
  • Support the development of appropriate sourcing strategies that will enable the project to obtain best value for resources committed to project activities.
  • Ensure regular update of the Procurement Master Tracker to ensure that all required information is completed and shows the correct position of each approval.
  • Support the development and regular reporting on key performance indicators to demonstrate the project achievements in support of procurement services.
  • Maintain working knowledge of customs and duties requirements and regulations
  • Manage purchase orders (POs), contractual agreements, including contract amendments, and other approved contracting vehicles.
  • Perform procedural business processes required to execute the POs and contracts including negotiating scope, risk, and terms, and oversees the solicitation process

Required Qualifications and Competencies

  • Masters’ Degree in Supply Chain Operations, Public Health, Management, Procurement, or relevant degree
  • Minimum of 2-3 years’ relevant experience in procurement of goods and services with International Non-Governmental Organization especially in the health sector preferred. USG experience a plus.
  • Minimum of 2-3 years’ experience in developing technical proposals and managing complex procurement of goods and services for the health sector required
  • Experience engaging with local and international vendors on procurement of goods and services required
  • Good interpersonal and team-working skills.

Qualifications

  • MBA or other graduate degree in management with proven operations management competence
  • A minimum of 5 years of experience managing and/or supporting in-country health programs
  • Excellent communication, writing, human capital, and management skills
  • At least 5 years of staff supervisory experience
  • Ability to prioritize, organize, and implement operational procedures

Required Skills

  • Excellent writing skills
  • Experience in strategic planning and program implementation 
  • Proven leadership and management experience including supervising senior professionals.

To Apply
Interested applicants should send a current CV, cover letter, and references to CGHPI at cghpieswatini@georgetown.edu.